Guide3 min read
QR Payment Readiness Checklist
A restaurant is ready for QR payments when it has seated table service, a tablet where servers can enter bills, a Square account to receive payments and staff who know how to hand over the QR code. No POS integration is needed. Use this checklist before rollout.
Dining room
- Guests are seated and receive a bill at the table
- Servers can hand a QR code, NFC tag or paycode to the table when the bill is ready
- Table names or numbers in OpenRate match the ones your team uses in the POS
Bill entry and payments
- Keep your POS as the official bill: servers enter the bill total in OpenRate on a shared tablet, no POS integration required
- Have a Canadian Square account, or open one, to receive payments
- Make sure the location’s tax rate is set so the tax split is right
- Guests pay with Apple Pay or Google Pay when their device offers it, or with a card
Staff workflow
- Servers introduce the QR code when they drop the bill or clear the table
- Staff know where to see which bills are paid, partly paid or open
- A fallback terminal stays available for guests who prefer it
Guest instructions
- A short line on the QR card: scan to view, split, tip and pay
- English and French wording
- No app download required, stated clearly